Best AI Meeting Tools in 2025: Top 6 Reviewed

Looking for the best AI meeting tools to capture notes, transcribe conversations, and never miss action items? We tested the top six platforms to help you choose.

Here’s a thing that happens in every organization: someone schedules a meeting, important decisions get made, and then… nobody remembers what was decided. Three weeks later, the same meeting happens again.

AI meeting tools fix this. They transcribe, summarize, extract action items, and make meetings actually useful after they end. I’ve been using them for over a year now, and I genuinely can’t imagine going back to manual note-taking.

But which AI meeting assistant should you use? They all promise transcription and summaries. The differences are in accuracy, integrations, pricing models, and specific workflows they optimize for. For broader productivity improvements, see our roundup of best AI productivity tools.

AI Meeting Tools Quick Comparison

Tool	Best For	Pricing	Rating
Otter.ai	General transcription	Free-$30/month	4.5/5
Fireflies.ai	CRM integration	Free-$29/month	4.6/5
Fathom	Free unlimited recording	Free-$39/month	4.7/5
tl;dv	Sales coaching	Free-$59/month	4.5/5
Grain	Video highlights	Free-$48/month	4.3/5
Fellow	Meeting management	Free-$25/month	4.4/5

1. Otter.ai — Best for General Transcription

Otter was one of the first AI transcription tools I tried. They’ve improved dramatically—accuracy is now around 95% for clear audio, which is good enough for most purposes.

What Otter does well is straightforward transcription with speaker identification. Join your Zoom or Meet call, let Otter listen, and get a searchable transcript with speaker labels. The mobile app works for in-person meetings too.

Key Features

• Real-time transcription with speaker identification
• AI summaries of key points and action items
• Collaborative editing for refining transcripts
• Search across all meetings by keyword
• Integrations with Zoom, Meet, Teams

Pricing

Plan	Price	Minutes
Basic	Free	300/month, 30 min/conversation
Pro	$16.99/month	1,200/month, 90 min/conversation
Business	$30/month	6,000/month, 4 hr/conversation
Enterprise	Custom	Unlimited

Annual billing drops Pro to $8.33/month.

Pros & Cons

Pros:

• Accurate transcription for clear audio
• Simple, intuitive interface
• Good mobile app
• Searchable archive
• Reasonable free tier

Cons:

• AI summaries inconsistent
• Limited to English, French, Spanish
• Minutes cap requires monitoring
• Mobile transcription less accurate
• No CRM integrations on lower tiers

2. Fireflies.ai — Best for CRM Integration

Fireflies positions itself as the meeting assistant for sales teams, and the CRM integrations show it. Automatic logging to Salesforce, HubSpot, or Pipedrive means meeting notes actually make it into your systems.

The transcription quality matches Otter, but the AI features go deeper. Conversation intelligence identifies topics, sentiment, and key moments.

Key Features

• Automatic CRM sync — Salesforce, HubSpot, Pipedrive
• Conversation intelligence — topics, sentiment, metrics
• AI summaries with action items
• Smart search by topic, speaker, keyword
• 40+ app integrations

Pricing

Plan	Price (Annual)	Price (Monthly)	Storage
Free	$0	$0	800 min storage
Pro	$10/month	$18/month	8,000 min, unlimited transcription
Business	$19/month	$29/month	Unlimited, full integrations
Enterprise	$39/month	Custom	SSO, custom controls

Annual billing saves 40%.

Pros & Cons

Pros:

• Best CRM integration options
• Strong conversation analytics
• Handles messy meetings well
• Good speaker identification
• Generous free tier

Cons:

• AI credits cost extra
• Premium features need add-ons
• Some features buried in UI
• Customer support mixed
• Annual commit for best pricing

3. Fathom — Best Free Option with Unlimited Recording

Fathom’s proposition is compelling: unlimited free recordings with basic AI features. No caps, no credit card required. The catch? You only get 5 AI summaries per month on the free plan.

But the free tier is genuinely useful. You get full transcripts, video recordings, and the ability to highlight clips.

Key Features

• Unlimited free recording — no caps
• AI summaries — 5/month free, unlimited paid
• CRM sync — Salesforce, HubSpot integrations
• Clip creation — share meeting highlights
• Team playlists — curate best practices

Pricing

Plan	Price	AI Summaries
Free	$0	5/month
Premium	$19/month	Unlimited
Team Edition	$29/month	Unlimited + collaboration
Team Edition Pro	$39/month	CRM sync + coaching

Annual billing saves 22%+.

Pros & Cons

Pros:

• Genuinely unlimited free recording
• No credit card for free tier
• Good value paid plans
• Clean interface
• Strong Zoom integration

Cons:

• AI summary limit on free
• Fewer integrations than competitors
• Google Meet support less mature
• Team features require upgrades
• Less conversation intelligence

4. tl;dv — Best for Sales Coaching

tl;dv (too long; didn’t view) focuses on making meeting content actionable, especially for sales teams. The AI coaching features analyze conversation patterns and provide feedback.

Multi-meeting analysis shows patterns across your entire team’s conversations. Which objections come up most? Who’s talking too much?

Key Features

• AI coaching — conversation analysis and feedback
• Multi-meeting reports — patterns across calls
• Automatic note-taking with tags
• 5,000+ tool integrations
• Clip reels for training and sharing

Pricing

Plan	Price (Annual)	Price (Monthly)	Features
Free	$0	$0	Unlimited recording, 10 AI summaries (lifetime total, not monthly). Recordings auto-delete after 3 months.
Pro	$18/month	$29/month	Unlimited AI, integrations
Business	$59/month	$98/month	Coaching, deal insights
Enterprise	Custom	Custom	Private AI, SSO

40% annual discount currently running.

Pros & Cons

Pros:

• Strong coaching and analysis
• Multi-meeting insights
• Works with Meet, Zoom, Teams
• Unlimited free recording (but 10 AI summaries is lifetime limit, not monthly)
• Good integrations

Cons:

• AI limit pushes to paid fast
• Business tier expensive
• Coaching needs higher tier
• Learning curve
• Some features in beta

5. Grain — Best for Video Highlights

Grain takes a different angle: instead of just transcripts, it focuses on creating and sharing video clips from meetings. Record the meeting, identify key moments, and share clips with stakeholders.

This is valuable for user research, customer interviews, and sales calls where stakeholders need to see reactions.

Key Features

• Video highlighting — create clips of key moments
• Playlists and stories — curate for teams
• Real-time notes synced to video timestamps
• CRM integration — log highlights to deals
• Sharing — public or private links

Pricing

Plan	Price	Features
Free	$0	5 recordings only
Starter	$15/user/month	Essential features
Business	$48/user/month	AI notes, coaching

Pros & Cons

Pros:

• Video clips more impactful than transcripts
• Great for user research
• Strong collaboration
• Timestamp-synced notes
• Good for stakeholder sharing

Cons:

• Per-user pricing adds up
• Overkill for just transcripts
• Recording limits on lower tiers
• Business tier expensive
• Less AI-focused

6. Fellow — Best for Meeting Management

Fellow takes a broader view of meetings. It’s a meeting management platform that handles agendas, notes, action items, and follow-up—with AI assistance throughout.

For teams drowning in meetings, this structure prevents chaos of disconnected notes across different tools.

Key Features

• Collaborative agendas — prepare before meetings
• AI recording and summaries — automatic capture
• Action item tracking with due dates
• Project tool integrations
• Meeting templates

Pricing

Plan	Price	Features
Free	$0	5 AI notes only (not unlimited)
Team	$7/user/month	Shared notes, history
Business	$15/user/month	CRM integrations
Enterprise	$25/user/month	SSO, admin controls

Minimum 3 users for Team/Business.

Pros & Cons

Pros:

• Complete meeting workflow
• Collaborative agenda prep
• Action items tracked
• Good templates
• Free tier available (5 AI notes)

Cons:

• Broader than just AI
• Per-user pricing adds up
• Needs team adoption
• Less sales-focused
• CRM on higher tiers

How We Tested These AI Meeting Tools

Real meetings over several weeks across different contexts:

1. Accuracy — transcribed same meetings with multiple tools, comparing word error rates against industry standards
2. Summary quality — compared AI-generated summaries to manual notes
3. Integration — tested CRM and project tool connections with Salesforce, HubSpot, and Notion
4. Reliability — monitored for failures, latency, and glitches across Zoom, Google Meet, and Teams
5. Value — calculated cost per hour of meeting time based on Harvard Business Review meeting cost research

Each tool was our primary meeting assistant for at least 15 meetings. For teams looking to improve marketing workflows alongside meetings, check out our best AI marketing tools roundup.

Best AI Meeting Tool for Your Business Scenario

Final AI Meeting Tool Recommendations

---

AI meeting tools deliver immediate, obvious productivity gains. No more “what did we decide last week?” Pick one, use it consistently, and watch meeting chaos decrease.

Related guides: For other business automation, check out our best AI chatbot platforms for customer support, and best AI audio tools for podcast transcription and voice generation.